I. Name and address of the controller
The controller in the sense of the General Data Protection Regulation and other national data protection laws of the Member States as well as other provisions pertaining to data privacy and protection laws is:
Delegation of German Industry and Commerce in Sri Lanka (AHK Sri Lanka)
127 W A D Ramanayake Mawatha, 15th floor,
Colombo 2, Sri Lanka.
Phone: +94 11 2314364
E-mail: info@srilanka.ahk.de
Website: www.srilanka.ahk.de
II. Name and address of the data protection officer
The data protection officer of the controller is:
Harsha Dinesh
Delegation of German Industry and Commerce in Sri Lanka (AHK Sri Lanka)
127 W A D Ramanayake Mawatha, 15th floor,
Colombo 2, Sri Lanka.
Phone: +94 11 2314364
E-mail: accountant@srilanka.ahk.de
III. General information regarding data processing
1. Scope of processing of personal data
In principle, we collect and use personal data of our users only to the extent it is required to provide a functioning website as well as for our content and services. The processing of personal data of our users is carried out regularly only after consent is given by our users. An exception applies in cases in which a previous obtaining of a consent is not possible for actual reasons and where the processing of data is permitted on the basis of statutory provisions.
2. Legal basis for the processing of personal data
To the extent that we obtain consent from the data subject for the processing of personal data, Section 6 Subsection 1 lit. a EU General Data Protection Regulation (GDPR) serves as legal basis for the processing of personal data. For the processing of personal data required to execute a contract whose contractual party is the data subject, Section 6 Subsection 1 lit. b GDPR serves as legal basis. This also applies to processing that is required for the execution of pre-contractually measures. If such processing is required to maintain a legitimate interest of our company or a third party, and if the interests, basic rights and fundamental freedoms of the data subject do not outweigh the former interest, Section 6 Subsection 1 lit. f GDPR serves as legal basis for such processing.
3. Data deletion and duration of storage
Personal data of the data subject will be deleted or blocked as soon as the purpose for storing such data no longer applies. Storage beyond such a period can be affected if such storage is prescribed by the European or national legislative body in provisions pertaining to European Union law or other provisions the data subject is subject to. Blocking or deletion of data is also affected if a storage period expires that is prescribed by the cited standards, unless there is a requirement for further storage of such data to enter into a contract or to execute a contract.
IV. Provisioning of website and creation of logfiles
1. Description and scope of data processing
Any time our web page is visited, our system collects data and information in an automated fashion from the computer system of the accessing computer. The following data is collected in the process: IP address; date & time of access; time difference to Greenwich Mean Time (GMT); content of access (accessed pages); Access status/HTTP status code; amount of data transferred in each case; website from which the request originates; browser; operating system and its interface; language and version of the browser software; Internet service provider (ISP).
2. Legal basis for the processing of data
Legal basis for the temporary storage of data and the logfiles is Section 6 Subsection 1 lit. f GDPR. Our legitimate interest is to ensure the correct delivery, stability and security of our website.
3. Purpose of data processing
The temporary storage of the IP address by the system is necessary to facilitate delivery of the website to the computer of the user. To do so, the IP address of the user must remain stored for the duration of the session.
Storing of logfiles is effected to ensure the functionality of the website. In addition, such data helps us to optimize the website and to ensure the security of our information technology systems. An analysis of such data for marketing purposes will not be carried out in this context.
4. Duration of storage
Data is deleted as soon as it is no longer required to fulfill the purpose of its collection. In the event of collection of data for the provisioning of the website this is the case whenever the respective session ends.
In the event of storing of data in logfiles this is after seven days the case at the latest. Storage to exceed such a period is not possible. In such a case, the IP addresses of the users are deleted or redacted so that an allocation of the accessing client is no longer possible.
5. Option for objection and removal
Collection of data for the provisioning of the website and storing of data in logfiles is required for the operation of the web page. Consequently, the user has no possibility to object.
V. Use of cookies
a) Description and scope of data processing
We use cookies to make our website more user-friendly. Some elements of our web page require that the accessing browser can also be identified when the user moves from one page to the next. No personal data is collected, but it may be personally identifiable.
We use cookies to store information about fonts, CSS files and for statistical analysis in order to improve the content and quality of the website.
b) Legal basis for the processing of data
Legal basis for the processing of personal data while using technically required cookies is Section 6 Subsection 1 lit. f GDPR.
Legal basis for the processing of personal data while using cookies for analytical purposes is Section 6 Subsection 1 lit. a GDPR if the respective consent of the user is on hand.
c) Purpose of data processing
The purpose of using technically required cookies is the simplification of use of websites for the users. Some functions or our web page cannot be provided without the use of cookies. For such it is necessary that the browser is also recognized when the user moves from one page to the next.
d) Duration of storage, option for objection and removal
Cookies are stored on the computer of the user and transmitted from such to our website. This is why you as the user have full control of the use of cookies. By changing your browser’s settings, you may disable or limit the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done in an automated fashion. If cookies are disabled for our website, it is possible that not all functions of the website may be used to the full extent.
VI. Newsletter
1. Description and scope of data processing
On our web page, there is the option to subscribe to a free newsletter. During the registration for the newsletter, data from the input mask added by iFrame is transmitted to the service provider commissioned by us for email marketing software providers.
The following data is collected: Title; First name(s); Last name; Email address
Furthermore, the following data is collected upon registration: Date and time of registration
For the processing of data, in line with the registration process, we obtain your consent and refer to this data privacy information. In connection with the processing of data for the sending of newsletters, except for the provider of email marketing software, data is not forwarded to third parties. Such data is only used for the newsletter to be sent to you.
2. Legal basis for the processing of data
Legal basis for the processing of data after registration for the newsletter by the user is Section 6 Subsection 1 lit. a GDPR if the consent of the user is on hand.
To the extent this pertains to the sending of a newsletter in line with membership to registered data of our database, legal basis is Section 6 Subsection 1 lit. b GDPR.
3. Purpose of data processing
Collection of the email address of the user is done to deliver the newsletter.
4. Duration of storage
Data is deleted as soon as it is no longer required to fulfill the purpose of its collection. The email address of the user is therefore stored for as long as the newsletter subscription is active.
5. Newsletter tracking
To optimize our newsletter offer, we use personalized newsletter tracking. In this context, besides the email address, we also collect activities connected to the newsletters (click behavior).
6. Option for objection and removal
A newsletter subscription may be cancelled by the respective user at any time. A special link is provided in every newsletter for this purpose. Alternatively, you may also send an email to: communication@srilanka.ahk.de.
VII. Registration
1. Description and scope of data processing
On our web page we give our users the option to register while providing personal data. In the process, data is entered into an input mask, transmitted to us and stored. Forwarding of such data to third parties is not affected.
The following data is collected in line with the registration process:
Name, company name, designation, email address, and telephone number.
At the time of registration, also the following data is stored: Date and time of registration; Used browser; Operating system.
In line with the registration process, consent is obtained from the user for processing of such data.
2. Legal basis for the processing of data
Legal basis for the processing of data is Section 6 Subsection 1 lit. a GDPR if the consent of the user is on hand. If the registration serves the execution of a contract whose contractual party is the user, or the execution of pre-contractual measures, the additional legal basis for the processing of data is Section 6 Subsection 1 lit. b GDPR.
3. Purpose of data processing
A registration of the user is required for the execution of a contract with the user, or for the execution of pre-contractual measures.
4. Duration of storage
Data is deleted as soon as it is no longer required to fulfill the purpose of its collection. This is the case for data collected during the registration process for the execution of a contract or for the execution of pre-contractual measures if such data is no longer required for the execution of the contract. Even after having entered into a contract, the requirement to store personal data of the contractual partner may remain in existence to fulfill contractual or statutory requirements.
5. Option for objection and removal
As user, you have at any time the option to cancel the registration. Your stored personal data can be amended at any time. To amend or delete your data, please contact communication@srilanka.ahk.de.
If the data is required for the execution of a contract or the execution of pre-contractual measures, a premature deletion of such data is only possible to the extent that contractual or statutory requirements do not preclude deletion.
VIII. Contact form and email contact
1. Description and scope of data processing
On our web page, there is a contact form that can be used to contact us electronically. If a user utilizes this option, data entered into the input mask is transmitted to us and stored.
At the time the message is sent, also the following data is stored: Date and time of registration, Used browser, Operating system
For the processing of data in line with the sending of the message, we obtain your consent and refer to this data privacy information.
As an alternative, you may also contact us via the provided email address.
In such a case, the personal data of the user transmitted via email is stored. In this context, such data is not forwarded to third parties. Such data is only used for the processing of the conversation.
2. Legal basis for the processing of data
Legal basis for the processing of data is Section 6 Subsection 1 lit. a GDPR if the consent of the user is on hand. Legal basis for the processing of data transmitted in line with the sending of an email is Section 6 Subsection 1 lit. f GDPR.
If the purpose of the contact via email is the entering into a contract, the additional legal basis for processing is Section 6 Subsection 1 lit. b GDPR.
3. Purpose of data processing
The processing of personal data from the input mask only helps us to process the contact that was established and the communication that was sent by you. If contact is established via email, our required legitimate interest is also in the processing of such data. Other personal data processed during the sending process only serve to prevent misuse of the contact form and to ensure the security of our information technology systems.
4. Duration of storage
Data is deleted as soon as it is no longer required to fulfill the purpose of its collection. This is the case for personal data from the input mask of the contact form and for data sent via email if the respective conversation with the user is finished. The conversation is finished if it can be deduced from the circumstances that the respective matter is clarified in a concluding fashion. Other personal data collected during the sending process will be deleted after a period of three months at the latest.
5. Option for objection and removal
The user has the option to revoke his consent for the processing of personal data. If the user contacts us via email, he may object at any time to the storing of his personal data. In such a case, the conversation cannot be continued. You may send your revocation of consent and objection to storage in writing via email to communication@srilanka.ahk.de. All personal data stored in the process of establishing contact will be deleted in such a case.
IX. Map service
1. Description and scope of data processing
We use the OpenStreetMap (OSM) map service via the server of the OpenStreetMap Foundation (OSMF), St John's Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom. The map display is accessed with the user's consent. When using the OpenStreetMap maps, a connection is established to the servers of the OpenStreetMap Foundation.
The following telemetry data is transmitted to the OSMF. OpenStreetMap may store cookies in your browser or use comparable recognition technologies for this purpose.
Telemetry data (IP address; date and time of the request; time zone difference to Greenwich Mean Time (GMT); content of the request (specific pages called up); access status/HTTP status code; amount of data transferred in each case; website from which the request comes; browser; operating system and its interface; language and version of the browser software, Internet service provider).
2. Legal basis for data processing
The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given his consent.
3. Purpose of the data processing
The processing serves to display a map for the purpose of location display and route planning.
4. Duration of storage
We have no influence on data processing by OpenStreetMap. We are not responsible for this data processing. All information on the handling of your data can be found in the OSMF data protection information, see here: https://osmfoundation.org/wiki/Privacy_Policy
5. Possibility of objection and removal
The user has the option to withdraw their consent to the processing of personal data at any time by deleting the underlying cookie in the browser or withdrawing it via the consent management.
X. Forwarding of personal data to third parties
1. Website operators / Hosting
In line with processing, personal data is forwarded to the agency commissioned to run the website as well as to the technical service provider. Such is regulated via a corresponding agreement with the service provider.
2. Third-party content
If you have given your consent to the display of third-party content in the consent management, we will integrate content from other websites and providers on our website, each of which is responsible for the data processing thereby taking place in accordance with Art. 4 No. 7 DSGVO. Your end device establishes a direct connection to the server of the respective provider, whereby the provider at least collects and processes your IP address to establish the connection and play out the content. Insofar as this is a process requiring permission under data protection law, the legal basis is your consent to the display of the content. We have no knowledge of whether and, if so, to what extent further processing takes place. The providers may, for example, monitor your behaviour and also create usage profiles, possibly also outside the EEA. You can decide at any time not to display third-party content in the future ("revocation") by setting the corresponding setting in the consent management.
3. Social media sharing button
General notice: Social media plugins usually lead to the fact that every visitor to a website is immediately captured by such services by means of his IP address and that his subsequent browser behavior is logged. This can also occur if you do not press the button. To prevent this, we use the Shariff method. Here, our social media buttons only establish direct contact between the social network and you only if you click on the respective sharing button. This way, you may publish our content in social networks without such networks being able to compile complete surfing profiles.
Our website uses plugins of the social network Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. By using the Shariff method, Facebook only gains knowledge of your IP address and your visit to our website if you click the button. If you use the plugin while being logged in on Facebook, Facebook is able to allocate your use to your user account.
We have no knowledge of any subsequent potential collection and use of your data by Facebook and also have no influence on such. More information can be found in the data privacy information of Facebook at de-de.facebook.com/policy.php. Regarding the general handling with and the disabling of cookies, we also always refer to our general description in this data privacy information.
Our website uses the LinkedIn share plugin of the social network LinkedIn, LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. By clicking the button, your browser connects to LinkedIn to carry out the functions of the plugin. In this context, no personal data is stored by LinkedIn, and your use is also not recorded via a cookie. More information can be found in the data privacy information of LinkedIn at www.linkedin.com/legal/privacy-policy. Regarding the general handling with and the disabling of cookies, we also always refer to our general description in this data privacy information.
4. Website Analysis with Piwik PRO
We use Piwik PRO Analytics Suite as our website/app analytics software and consent management tool. We collect data about website visitors based on cookies. The collected information may include a visitor’s IP address, operating system, browser ID, browsing activity and other information. See the scope of data collected by Piwik PRO.
We calculate metrics like bounce rate, page views, sessions and the like to understand how our website/app is used. We may also create visitors’ profiles based on browsing history to analyze visitor behavior, show personalized content and run online campaigns.
We host our solution on Microsoft Azure in Germany, and the data is stored for 25 months.
The purpose of data processing: analytics and conversion tracking based on consent. Legal basis: Art. 6 (1)(a) GDPR.
Piwik PRO does not send the data about you to any other sub-processors or third parties and does not use it for its own purposes. For more, read Piwik PRO’s privacy policy
XI. Rights of the data subject
As a subject of the processing of personal data, you have the following rights. You are entitled to:
- According to Art. 15 GDPR, a right to information about the data processed by us
- According to Art. 16 GDPR, a right to rectification if we process incorrect data about you
- According to Art. 17 GDPR, a right to erasure, unless there are exceptions as to why we still store the data, e.g. retention obligations or limitation periods
- According to Art. 18 GDPR, a right to restriction of processing,
- In accordance with Art. 19 GDPR, the right to notification of rectification, erasure or restriction of processing of your personal data. We will inform you as the data subject if you request this.
- In accordance with Art. 20 GDPR, a right to data portability if we are to transfer your data to another controller and this is technically feasible.
- In accordance with Art. 21 GDPR, a right to object to processing in the public or legitimate interest, i.e. on the basis of Art. 6 (1) sentence 1 (e) or (f) GDPR. We will no longer process your data if we cannot demonstrate compelling legitimate grounds. In the case of direct marketing or profiling, you do not have to justify your objection (Art. 21 para. 2 GDPR), otherwise a justification arising from your person is necessary.
- According to Art. 7 para. 3 GDPR, you have the right to withdraw your consent at any time without giving reasons and with effect for the future if the data processing is based on consent (Art. 6 para. 1 lit. a GDPR).
You may contact the supervisory authority pursuant to Art. 77 DSGVO if you find that we are not processing your data properly. You may contact the competent supervisory authority.
For appeals pertaining to data privacy laws, you may contact the competent supervisory authority.